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Recruitment Privacy Notice
As part of any recruitment process, Nagwa collects and processes personal data relating to job applicants. Nagwa is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does Nagwa collect?
Nagwa collects a range of information about you. This includes:
Nagwa collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests.
Nagwa will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. Nagwa will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does Nagwa process personal data?
Nagwa needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.
In some cases, Nagwa needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
Nagwa has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Nagwa to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Nagwa may also need to process data from job applicants to respond to and defend against legal claims.
Where Nagwa relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.
Nagwa processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where Nagwa processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.
For some roles, Nagwa is obliged to seek information about criminal convictions and offences. Where Nagwa seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
Nagwa will not use your data for any purpose other than the recruitment exercise for which you have applied.
If your application is unsuccessful, Nagwa may keep your personal data on file in case there are future employment opportunities for which you may be suited. Nagwa will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Nagwa Data Controllers and Data Processors
Nagwa Limited U.K. is the data controller, along with our associated company Chestnut Learning Technologies based in Egypt, for your personal information and content as defined by the GDPR. The policies set out in this document apply to both companies. The contact details for Nagwa Limited U.K. are set out at the end of this document.
Your information, including Personal Information, may be transferred to - and maintained on - computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction. This includes areas outside of the European Union. To ensure GDPR compliance Nagwa has Standard Contractual Clauses in place where necessary and U.S. Companies are registered with Privacy Shield.
In the event that a dispute arises with regards to the international transfer of data, you agree that the courts of England and Wales shall have exclusive jurisdiction over the matter.
Who has access to data?
Your information will be shared internally (within Nagwa Limited and Chestnut Technologies) for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
Nagwa will not share your data with third parties other than those detailed above, unless your application for employment is successful and it makes you an offer of employment. Nagwa will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks, where appropriate.
How does Nagwa protect data?
Nagwa takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Nagwa uses encryption, secure socket layer, firewall, password protection, and other physical and logical security measures to help prevent unauthorized access to data. Nagwa also places internal restrictions on who in the company may access data to help prevent unauthorized access to such information.
For how long does Nagwa keep data?
If your application for employment is unsuccessful, Nagwa will hold your data on file for 6 months after the end of the relevant recruitment process. If you agree to allow Nagwa to keep your personal data on file, Nagwa will hold your data on file for 6 months for consideration for future employment opportunities. At the end of that period, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please email Paula Dixon at firstname.lastname@example.org. You can make a subject access request by completing Nagwa's form for making a subject access request.
If you believe that Nagwa has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Nagwa during the recruitment process. However, if you do not provide the information, Nagwa may not be able to process your application properly or at all.
You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.
Nagwa's recruitment processes are not based solely on automated decision-making.
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